PRIVACY STATEMENT ON THE PROTECTION OF PERSONAL DATA

SRIA DIGITAL European Sky Survey

EUROCONTROL protects your personal data in accordance with the EUROCONTROL Regulation on Personal Data Protection adopted by its Member States, and published Office Notice 34/08 of 2.7.2008, and its Implementing Rules which were published by Office Notice 25/17 of 25.10.2017.

1. What is the ‘Digital European Sky SRIA survey’? Why do we collect, store and process your data?

The ‘Digital European Sky SRIA survey’ is a public survey open to all citizens, groups and organisations to reflect on the proposed Strategic Research and Innovation Agenda (SRIA) for the Digital European Sky. The survey is powered by the SurveyMonkey tool.

EUROCONTROL is leading the SESAR Project PJ20-W2-AMPLE about ‘Master Plan Maintenance’, which coordinates the creation and consolidation of this SRIA on request of the SESAR Joint Undertaking (SJU). EUROCONTROL uses the survey facilities of SurveyMonkey to undertake an extensive survey of the widest possible range of aviation and non-aviation stakeholders including those interested in high-level operations and the use of unmanned aircraft systems (drones) and private and public organisation of any kind. EUROCONTROL and the SESAR partners will use the results of the survey to improve the document before its completion.

We need to assess the relevance and trustworthiness of responses we get. For this reason, we collect personal contact information.

We need to assess the completeness of the range of stakeholders that we have reached with the survey. For this reason, we collect information about the organisation that you represent. This does not apply if you respond in the capacity of a private person.

2. What data do we collect, store and process about you?

We collect the following personal data related to you:

1) First name and last name, email address,

EUROCONTROL needs these data to have the possibility of verifying the true source of the response. Only in case we have any doubts, may we use this information to contact you and ask you to confirm that you have indeed responded to this questionnaire. No other use will be made of this information.

2) Country where you are based, the name of your organisation, in which quality you give your contribution, in which domain of aviation you are active; contribution to past and present research programme, size of your organisation if a business/private company

These data will be used to understand the background of responses received.

The data listed in paragraph 2) of item 2. above, may be used to generate analytical reports. There will be two types of reports:

Generic reports: will cover the type of respondent/geographical coverage and the ratings of the questions. They will be used to build an overview of the representativeness of the responses with respect to the stakeholder community that has an interest in the SRIA survey. Statistics by category of this data may be published after the closure of the survey.
Detailed reports which will display all the data aggregated (except the one of item 2. paragraph 1) under the form of a statistical report with the comments of the respondents on the chapters 2, 3, 4 of the SRIA. These reports will be used by the team in charge of the update/review of the SRIA after this survey to enrich the document.

In both generic and detailed reports, the name/size of your organisation may be presented if you have agreed to this in the first question of the survey.

3. To whom is your data disclosed? Who has access to your data?

The data listed in paragraph 1) of item 2. can be accessed by the EUROCONTROL team in charge of the management, extraction and analysis of the Digital European Sky SRIA survey, and by the EUROCONTROL team responsible for the configuration of the survey on the SurveyMonkey service. This data will not be disclosed to any other EUROCONTROL team, nor to any parties outside EUROCONTROL.

The data listed in paragraph 2) of item 2. is used in analytical reports and may be disclosed to:

For Generic reports: the SJU, the European Commission and SESAR and non SESAR partners¹ having contributed to the creation of the version of the SRIA used for this survey. Statistics by category of this data may be published after the closure of the survey.
Detailed reports: The SRIA Digital European Sky Steering Committee and the PJ20 W2 AMPLE beneficiaries and SESAR and non SESAR partners² who contribute to the creation of this SRIA, and the SESAR and non SESAR Partners who will be in charge of the update of the document after the survey.

4. How long will your data be kept?

The survey is open until 20 August 2020.

The personal data listed in paragraph 1) of item 2. are kept by EUROCONTROL for no longer than 1 year after the closure of the survey.

The organisational data listed in paragraph 2) of item 2., together with the responses to the survey are kept by EUROCONTROL for 5 years after the contractual closure of Project PJ20, in which context the survey takes place.

5. What are your rights under the EUROCONTROL Data Protection Regulation?

The survey allows you to leave the survey, come back to it, and make changes to previous responses as long as you have not selected “Done” to submit your responses. Once submitted, the responses to the survey can no longer be modified on the SurveyMonkey site and the same person cannot start another questionnaire.

You have the right to access, rectify, complete and update your data by contacting DigitalSky.SRIA@eurocontrol.int . You have the right to object to the use of your personal data in some circumstances. You may also ask to delete your personal information. You have the right to request additional information about the handling of your personal data by contacting DigitalSky.SRIA@eurocontrol.int .

You have the right to request removal of all your responses from the survey by contacting DigitalSky.SRIA@eurocontrol.int . This right can only be fulfilled if you have given your full first name, last name, and e-mail address in response to the questionnaire and use the same credentials to request removal of your responses.

6. What do we do to avoid misuse or unauthorised access to data concerning you?

EUROCONTROL is committed to ensuring that your information is secure. EUROCONTROL has put in place suitable physical, electronic and managerial procedures to safeguard and secure the information collected from you to prevent unauthorised access or disclosure.

7. What safeguards do we apply when we transfer your data to third parties?

The personal data collected during this survey will only be used by EUROCONTROL within the framework of this survey. This covers the extraction, analysis and publication of your data as explained in items 2. and 3.

We will not, under any circumstances, share with or sell your personal information to any third party, and you will not receive offers from other companies or organisations as a consequence of giving your details to us.

8. Who can you contact if you have questions or want to make a complaint?

For any queries related to your personal data, please contact: DigitalSky.SRIA@eurocontrol.int

Complaints can be addressed to EUROCONTROL’s Data Protection Officer.

[1] Non SESAR Partners are EUROCONTROL Members and Stakeholders (such as ANSPs, CAAs, airports, staff associations, industry, airspace user association and etc.) invited to contribute to the preparation/review of the SRIA on Digital European Sky.
[2] Non SESAR Partners are EUROCONTROL Members and Stakeholders (such as ANSPs, CAAs, airports, staff associations, industry, airspace user association and etc.) invited to contribute to the preparation/review of the SRIA on Digital European Sky.